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Proper
preservation of papers that make up a family history collection is often
neglected by many people. These papers could be printouts from your
computer, newspaper clippings, birth/death/marriage certificates, old
report cards, mom's love letters, and so forth. A little bit of care is
all that is needed and you'll greatly increase a document's longevity.
After all, we want them to last so our descendants can enjoy them. Its
not hard either, here are some tips:
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Most paper
contains acid, which over time will cause the paper to weaken and
become brittle. Newsprint has an especially high acid content,
which is why your old obits, birth announcements and such become
brittle quite quickly. All is not lost though, for documents that
are on acid-bearing paper, spray them with a deacidification spray,
such as
Archival Mist. This is by far the best and easiest method to
neutralize the acid. But you can make your own dipping solution:
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Mix 2
tablespoons of milk of magnesia to 1 quart of club soda.
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Allow the
solution to refrigerate at least eight hours before using.
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Put the
solution into a pan that is large enough for the clipping to lay
flat and be covered by the solution.
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Soak the
clipping for 1 hour.
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Wet paper is
very fragile, so carefully remove the clipping from the pan and
place it on a soft towel to dry.
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Be sure the
clipping is completely dry before moving.
Always
test an unimportant clipping in this process as many inks are water
soluble. Inks have been known to entirely disappear from paper during
this process.
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After you've
made your documents and clippings acid free, store them in acid-free
and lignin-free albums,
archival boxes, or page protectors. Make sure the papers,
especially newspaper clippings, are stored flat and not folded.
While you can laminate newspaper clippings after you de-acidify
them, be cautious as the heat could cause long term damage.
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Print out your
computer data on acid free paper. There are many suppliers of this
(Great White, for example) and you can buy it at an office supply
store. But don't let the paper come into contact with other acid
bearing paper/materials because it will contaminate the paper. Most
printer inks are acid-free, but they are not waterfast. So put your
print-outs in archival page protectors to protect them from
accidental spills and to minimize any handling damage.
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If you are
putting items in a scrapbook or heritage album, mount them on
acid-free, lignin-free paper with an acid-free adhesive (you may
want to use small amounts of adhesive on the edges of the document
to allow easier removal if needed later).
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For your very
important documents and newspaper clippings, you might want to wear
gloves when handling them to keep your skin oils from staining the
paper.
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Pens with
acid-free ink or pencils should be used if your going to write on a
document.
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Avoid long-term
exposure to light as the UV rays can cause damage. High heat and
humidity are also detrimental.
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Use a pH test
pen if you have any question as to whether a document is acid free.
For pH pens to work, though, water must be present to show the shift
in color. Newsprint, for example, tends to be a particularly dry
paper. So if you are testing newsprint, you may have to place a drop
of distilled water on the pH pen marking to see the color shift.
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To repair a torn
or ripped document, use an archival, transparent document mending
tape (such a made by 3M). Do not use typical cellophane tape.
Some
related links:
Library of Congress information on paper preservation:
http://lcweb.loc.gov/preserv/care/paper.html
Guidelines for storage from the State Library of Victoria, Australia:
http://www.slv.vic.gov.au/slv/conservation/flatpapr.htm |